I’ve just finished a project involving two other small businesses and one multi-headed large business.
Things got a bit messy towards the end as multiple versions of documents started to become a problem. E-mail and marked-up documents more or less got the job done, but were very labor-intensive. A lot of phone calls asked whether someone was on the right version and a lot of worry was worried about whether or not the right person was reading the right version.
It all got me thinking about collaboration tools and why we were not using them.
I’m going to try to start a conversation among all the parties to set something up.
But the challenge is substantial. Document management, project management and shared markup all need to be a part of a solution.
I suspect none of the four parties involved particularly wants to make an infrastructure investment. Security is a real issue. Learning curves will need to be negligible. And the idea of a software development process is simply not on the table. Web-based is a must, given one of the parties has a pretty locked down environment.
So how can we get this done? Any ideas, anyone?
One thing I will be doing is some work with VNC clients. I think they could be a big help when liaising with graphic artists. A long skype session and the ability to look at an artist’s work without being in the studio seems like one easy-to-establish collaboration mechanism.
Other than that I am open to ideas!